Useful Tips

How to archive a file folder


In the Windows XP operating system, the following steps should be taken to archive files:

1. Run the Properties command for a specific hard drive and on the Tools tab, select Back up now.

2. In the appeared dialog box Archiving program (fig. 21.20) select the Archiving tab, then select the System State checkbox in the left pane and select the path and file name of the future archive (hard disk or CD) in the Archive medium or file name field with the Browse button.

Fig. 21.20. Windows XP Backup Utility Main Window

3. It is recommended that you select exclusion files that will not be archived.

4. Click the Archive button and, if necessary, select additional archiving options (see below). The backup process takes several minutes (fig. 21.21).

Fig. 21.21. Archive Monitoring Window

At the end of the archive, a file with the BKF extension of size ranging from 200 to 400 MB will be created, including:

• registry database,

• database of registration of classes СОМ +,

• database of certification services,

• system data, including protected, and boot files,

• various files that were specified by the user.

To reduce the size of this file to 10-30 MB, you can limit yourself to only registry data, for which purpose, when selecting archiving objects, select only the contents of the WINDOWSSystem32Config folder.

To create a copy of the hard disk data at a certain point in time, it is enough to select the necessary disk with a flag in the second stage. In this case, attention should be paid to the size of the archive being created (its volume should not exceed the free space on the drive used).

If you create a very large archive (more than 700 MB), it is recommended to split it and accordingly create it in stages. Or use a DVD drive.

In order to create a system recovery diskette along with Windows XP data archiving, you need to:

1. Run the Properties command for a specific hard drive, and then on the Tools tab, click the Back up button.

2. If necessary, change the set of exception files in the parameters of the recovery program.

3. On the Welcome tab, select the Disaster Recovery System Wizard.

4. Specify the path for the archive to be created.

Fig. 21.22. General backup options

After collecting information, the program will begin the process of archiving files. After archiving is complete, the wizard will prompt you to insert a floppy disk into the drive to write recovery parameters to it.

The settings of the archiving program can be set in the Options dialog box (fig. 21.22), called from the Tools menu of the main window of the archiving program.

To restore data from an archive in Windows XP, you must perform the following steps:

1. Run the Properties command for a specific hard drive, and then on the Tools tab, click the Back up button.

2. In the Backup program dialog box that opens, select the Recovery and media management tab (fig. 21.23) and mark the restored object (System State or folders and files) with a flag.

Fig. 21.23. The main window of the data recovery program

3. In the Restore files to drop-down list, select the location where the archive files will be copied:

• Original location - archive files will be restored, ie all current system data will be deleted, and data from the archive will be copied to their place,

• Alternative location - the archive files will be copied to the folder specified in the Alternative location field (the field appears when you select the appropriate mode).

4. Click the Restore button, if necessary assign additional archiving parameters (see below) and wait a few minutes, observing the process in the Restore progress window (fig. 21.24).

On the Recovery tab (fig. 21.25) the following parameters are set:

• Do not replace the file on the computer (recommended) - when restoring files that are already on the hard disk, they will not be replaced with new ones,

• Replace the file on the computer only if it is older - if the files on the hard disk have a later creation date than the same files in the archive, then during the restoration they will be replaced,

• Always replace the file on the computer - files on the hard drive will be restored regardless of what date the files in the archive are.

For Windows XP, system recovery using ASR archives remains relevant. To recreate the system using the previously prepared disk, you will need the archive itself, the ASR-diskette, and also the Windows XP boot disk.

Fig. 21.24. Recovery Monitoring Window

Fig. 21.25. Key recovery options

If you have a marked set for automatic file recovery, you must do the following:

1. Boot using the boot disk and select the installation task for Windows XP.

2. After the prompt appears in the status bar, press F2.

3. On the requirement “Insert a disk called Windows Automatic System Restore Disk into the floppy disk drive”, follow the instructions.

The recovery program will read the data necessary to recover from the diskette and after loading the main drivers will format the system partition of the hard drive. After that, the initial installation of Windows XP will be automatically performed. Next, the system emergency recovery wizard will automatically start to copy files from the archive to the system.

How to compress a file folder

The most popular compression programs are WinRar and 7-zip. I use WinRar like many, but if after compressing this program the folder size will not satisfy you, then try compressing it with 7-zip.

On the official sites, you can download them. WinRar is a trial period archiver, and 7-zip is a free archiver.

After downloading and installing, if you click on any folder, additional menu items will appear. And in order to archive the folder with files, we right-click on the necessary folder (I will compress the folder with photos).

Now a window with parameters.

  1. First, select the archive format. The rar format is best compressed, and zip is sometimes needed on the Internet. If you have no requirements, then compress in rar.
  2. Next, we set the compression method to maximum.
  3. Sometimes it is necessary to divide an archive into several parts, so that each archive occupies a specific place. If you need to divide the paragraph into volumes by size, set the desired size.
  4. And yet, you can set a password for the archive.

In principle, nothing more is needed. Click OK.

After compression, look at the difference:

Folder before compression:

The savings in our case are 5 megabytes. But depending on the files, the size of compression may be different. For example, the best compression is achieved in text files or pdf. And again, if you need more compression, you need to use the 7-ZIP archiver and choose the ultra compression method in 7z format.

Windows Backup

Windows operating systems allow the user to create ZIP archives from files and folders. To do this, go to the context menu of the object and select the “Send” item there. After that, in the drop-down menu, go to the "Compressed ZIP-folder" item.

It is noteworthy that this name is typical for Windows 8, and in younger versions of the OS the text may be slightly different. When archiving is completed, the user will be able to select the name of the resulting file. Such an archive is ideal for transmission over a network, as It is freely open by integrated system tools.

How to archive a folder using WinRAR

Immediately after installing this utility, several new items appear in the context menu of any object, which begin as follows: "Add to archive ...". Here you can simply create an archive of the RAR, RAR5 and ZIP formats, as well as send one of these archives by e-mail in a few clicks. For the convenience of users, quick creation options have also been created: an archive with a name similar to the object in the * .rar format and sending this archive by e-mail.

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How to archive a file using 7zip

The free 7zip archiver acts similarly to the previous program, only here it is not several items in the context menu that are created, but only one. True, it has its own drop-down menu where you can create archives in * .7z and * .zip formats, immediately send them by mail, add files to existing archives and perform a number of other actions.

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How to archive a folder with files using Total Commander

The popular file manager provides even greater archiving capabilities. To start the process, you need to run total-commander in the left part to find and select the file or folder that you want to add to the archive and press Alt + F5. After that, a new window will open where the user will be able to set the format from the large number of available ones, as well as select archiving settings. Among the formats there are both popular ones (* .rar, * .7z and * .zip), as well as less well-known * .gz, * .tar and others.

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As you can see, the archiving process using system tools cannot fully reveal all the possibilities of creating an archive. For this, a number of additional programs have been created that allow you to compress data and make archives of various formats.